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  ISO 14001 And Other Environmental Specs
  Job descriptions under 14001

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Author Topic:   Job descriptions under 14001
mcj
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posted 17 May 2001 04:18 PM           Edit/Delete Message   Reply w/Quote
We have just started to issue all of our documentation for our EMS. Anyone have any advice on how to handle section 4.4.1 Structure and Responsibility - „∑authorities, roles and responsibilitiesš. Any ideas on how to define responsibilities and authorities other than delineating all employees responsibilities under the EMS in their job descriptions? Is it possible to reference training records in job descriptions for specific responsibilities? In our organization, everyone has there training requirements as related to our EMS spelled out in our training matrix.
The problem is that someone, six years ago, added separate responsibilities to each and every job description under our Quality system∑and now they want to remain consistent and change all the position descriptions to include a „tokenš clause referencing ISO 14001.
Those position descriptions for individuals having specific responsibilities in operating the EMS have already been changed.
Could we just use an org. chart for responsibilities in operating the EMS?

Not a super critical question, but with our limited resources (mainly time) I need to simplify as much as possible.

Thanks in advance,

MCJ

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Marc Smith
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posted 22 May 2001 02:57 PM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
--> authorities, roles and responsibilities

Job descriptions are a minor source of these. Most are defined within procedures, work instructions, organizational charts and related documents. Even your quality manual will define some "...authorities, roles and responsibilities..." In ISO 9001 this also applies to the 'communications' requirement. If you have a corrective action procedure, for example, the procedure will typically contain who is responsible for what and thus lines of communication as well.

Job descriptions are often only a minor part of the whole when it comes to defining "...authorities, roles and responsibilities..." within a company.

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mcj
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posted 23 May 2001 02:37 PM           Edit/Delete Message   Reply w/Quote
Thanks Marc! I had figured as much, but had hoped for an affirmation. Now to convince the powers that be!

mcj

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