The Elsmar Cove Business Standards Discussion Forums More Free Files Forum Discussion Thread Post Attachments Listing Elsmar Cove Discussion Forums Main Page
Welcome to what was The Original Cayman Cove Forums!
This thread is carried over and continued in the Current Elsmar Cove Forums

Search the Elsmar Cove!

Wooden Line
This is a "Frozen" Legacy Forum.
Most links on this page do NOT work.
Discussions since 2001 are HERE

Owl Line
The New Elsmar Cove Forums   The New Elsmar Cove Forums
  Documentation
  Controlled Copy vs. Uncontrolled Copy

Post New Topic  Post A Reply
profile | register | preferences | faq | search

UBBFriend: Email This Page to Someone! next newest topic | next oldest topic
Author Topic:   Controlled Copy vs. Uncontrolled Copy
Nick Savich
Lurker (<10 Posts)

Posts: 5
From:Chicago, IL
Registered:

posted 17 September 1998 04:43 PM     Click Here to See the Profile for Nick Savich   Click Here to Email Nick Savich     Edit/Delete Message   Reply w/Quote
Can someone give me an ISO or QS interpretation definition of what is a "Controlled and Uncontrolled Copy" I would like to know when a company should consider what they must control and what they can consider for reference use only.

IP: Logged

barb butrym
Forum Contributor

Posts: 637
From:South Central Massachusetts
Registered:

posted 18 September 1998 07:25 AM     Click Here to See the Profile for barb butrym   Click Here to Email barb butrym     Edit/Delete Message   Reply w/Quote
Its a very fine line.....and sometimes very registrar dependant.

BASICALLY
A Controlled copy is always at the correct/latest revision level. When a change is made, it is retreived and replaced.

An Uncontrolled copy is a bit harder to get you hands around, and is where the variation comes in. Other than it is not replaced when a new rev is issued.....it could mean anything.

What you need to do is define each for your purpose, and control accordingly.

Personally, I wouldn't use an uncontrolled copy for process/acceptance of product unless there is a mechanisim to verify it is at the latest revision.

IP: Logged

Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA
Registered:

posted 20 September 1998 06:55 AM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
Any document from which you 'make engineering or other business decisions' (including mfg, etc.) has to be controlled. How to control is a course in its self as there are many, many types of documents and many, many ways to control them.

Any document from which you DO NOT make engineering or business decisions does NOT have to be controlled.

IP: Logged

barb butrym
Forum Contributor

Posts: 637
From:South Central Massachusetts
Registered:

posted 24 September 1998 07:48 AM     Click Here to See the Profile for barb butrym   Click Here to Email barb butrym     Edit/Delete Message   Reply w/Quote
So many document types and ways.....that you can have several within one quality system...As Marc says its a course in itself.

You need to clearly define/document what when where and how....and cover the requirements of the standard for approval and retreival in that definition or document.
But if the control is clear and there is evidence that it works...then it should be acceptable. But beware....you may not be seeing the forest for the trees.

Thats why I do Doc Control first when I start a company

IP: Logged

Leslie Garon
Forum Contributor

Posts: 27
From:Chicago'ish, IL, USA
Registered: Oct 98

posted 05 October 1998 11:26 AM     Click Here to See the Profile for Leslie Garon   Click Here to Email Leslie Garon     Edit/Delete Message   Reply w/Quote
This topic always makes me laugh. In my opinion, there is no real difference between controlled and uncontrolled documents.

With both, you must be able to prove/verifiy revision level upon audit. The base line is how do you know you're using the right document, and you need to be using the most current verision at all times because most of what you do affects quality. So whether you call the document controlled or uncontrolled you're still sutck making sure that you have the correct revision before use.

The difference is how good is your distribution system and how trustworthy is it? this is the realy difference, in my opinion , between controlled and uncontrolled documents. One you can trust because it is monitored and controlled, the other you can't so you verify before use.

6 of 1 1/2 dozen of the other.

IP: Logged

Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA
Registered:

posted 05 October 1998 09:54 PM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
In my earlier response I over simplified - as is pointed out in the responses that followed.

Rather than belabour the issue, I will say I agree with barb and with Leslie. In addition, there are lots of other documents such as records - another 'document control' issue in the strictest sense.

IP: Logged

All times are Eastern Standard Time (USA)

next newest topic | next oldest topic

Administrative Options: Close Topic | Archive/Move | Delete Topic
Post New Topic  Post A Reply Hop to:

Contact Us | The Elsmar Cove Home Page

Your Input Into These Forums Is Appreciated! Thanks!


Main Site Search
Y'All Come Back Now, Ya Hear?
Powered by FreeBSD!Made With A Mac!Powered by Apache!