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Author Topic:   Quality Records
Dawn
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Posts: 245
From:St. Marys, PA
Registered: Sep 98

posted 14 January 1999 11:17 AM     Click Here to See the Profile for Dawn   Click Here to Email Dawn     Edit/Delete Message   Reply w/Quote
Can you define keeping quality records at a minimum of 3 years?
My peers do not want me to specify how long we keep records because then if we keep them 3 years and one day and there is an audit we take a hit.
The standard states they shall eventually be destroyed.
So, what they want me to do, is state we will keep records a minimum of three years and they feel we will never have to throw them away. Are we in compliance? I feel pretty comfortable the answer to this question is no, but I need to be the convincer. Thanks, ahead of time!!

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Don Winton
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From:Tullahoma, TN
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posted 14 January 1999 12:39 PM     Click Here to See the Profile for Don Winton   Click Here to Email Don Winton     Edit/Delete Message   Reply w/Quote
Dawn,

I see no reason that a "minimum" of three years cannot be the defined retention period. The standard states that retention period shall be defined. It is up to you what this retention period shall be.

Regards,
Don

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Roger Eastin
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From:Greenville, SC
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posted 14 January 1999 01:19 PM     Click Here to See the Profile for Roger Eastin   Click Here to Email Roger Eastin     Edit/Delete Message   Reply w/Quote
Is this QS or ISO? For QS, you have to destroy them after some time period, whereas for ISO you just have to specify what you do with them after they have satisfied their retention period.

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Dawn
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Posts: 245
From:St. Marys, PA
Registered: Sep 98

posted 14 January 1999 02:10 PM     Click Here to See the Profile for Dawn   Click Here to Email Dawn     Edit/Delete Message   Reply w/Quote
This is Qs and the standard states "Records shall be eventually destroyed".

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Bryon C Simmons
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Posts: 65
From:Zeeland, MI USA
Registered: Dec 98

posted 14 January 1999 02:51 PM     Click Here to See the Profile for Bryon C Simmons   Click Here to Email Bryon C Simmons     Edit/Delete Message   Reply w/Quote
Dawn,

Specify your retention periods as minimums.
I have done that, and have never had a problem. Eventually, you WILL need to get rid of them.......

Bryon

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Kevin Mader
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Posts: 575
From:Seymour, CT USA
Registered: Nov 98

posted 15 January 1999 09:39 AM     Click Here to See the Profile for Kevin Mader   Click Here to Email Kevin Mader     Edit/Delete Message   Reply w/Quote
Dawn,

Keep in mind that you may be held to a specific retention period by your customer.

Regards,

Kevin

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cacjr
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Posts: 2
From:MA
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posted 25 January 1999 12:59 PM     Click Here to See the Profile for cacjr   Click Here to Email cacjr     Edit/Delete Message   Reply w/Quote
Dawn,
We also are QS9000, and we experienced some scrutiny on record retention. Be sure to watch for PPAP and PO's for the life of the part plus one year.

I had posted this topic unde QS9000, if you want to check our experience.

Chuck

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Dawn
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Posts: 245
From:St. Marys, PA
Registered: Sep 98

posted 27 January 1999 07:39 PM     Click Here to See the Profile for Dawn   Click Here to Email Dawn     Edit/Delete Message   Reply w/Quote
Since you brought up for the life of the part, how long shoukld I keep processing data, powder and raw material tests, etc. if the warranty only lasts 3 years or 36,000 miles, would there be any reason to keep the records longer than that?

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