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Author Topic:   Training
Dawn
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Posts: 245
From:St. Marys, PA
Registered: Sep 98

posted 17 February 1999 10:24 PM     Click Here to See the Profile for Dawn   Click Here to Email Dawn     Edit/Delete Message   Reply w/Quote
We have created a very exceptional training system in our facility, however it has only been created within the last 6 months. Since then, we have only hired two new people, and they are the only ones who have received this training to date. Can I grandfather everyone else in, stating the date the training goes into effect? We do not have a whole lot of training records to show from the previous. Will we make it through an audit? Sorry to bog you down all at once with so many questions. Our pre-assessment is in two weeks, and I/m getting cold feet....

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barb butrym
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Posts: 637
From:South Central Massachusetts
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posted 18 February 1999 07:25 AM     Click Here to See the Profile for barb butrym   Click Here to Email barb butrym     Edit/Delete Message   Reply w/Quote
cold feet eh? sounds normal....LOL

Typically I do a sheet for each employee that says they have been assessed and they meet whatever training needs have been identified for their function (can even list them if it adds value)...proven proficieny record I call it. Not a necessity...but makes it clean. It is nothing more than a statement with the name and function signed by the supervisor...a record of grandfathering if you will. E-mail me if you want a copy....its in word format?

Lots of people just use the annual review, personnel files etc. when pushed, but that leaves the confidential HR files open for internal auditors to look at...so this is cleaner.

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barb butrym
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posted 18 February 1999 07:27 AM     Click Here to See the Profile for barb butrym   Click Here to Email barb butrym     Edit/Delete Message   Reply w/Quote
A simple matrix can be used for the same thing....lots of ways to do it...keep it simple and meaningful.

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Kevin Mader
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Posts: 575
From:Seymour, CT USA
Registered: Nov 98

posted 18 February 1999 09:12 AM     Click Here to See the Profile for Kevin Mader   Click Here to Email Kevin Mader     Edit/Delete Message   Reply w/Quote
Dawn,

Trying to remember every training episode for each associate is a near impossible task. Barb is right, target the job functions. What I also do is to place a comment (hopefully you have a Comments section) in their training record stating "Associate is capable of performing all assigned job responsibiities as noted in their Job Description". It is key to mention that their Job Descriptions need to be accurate. If an associate can not meet some of their responsibilities, Registrars may look to see how you have identified these training needs and how you plan to provide them with training (a schedule). Doing it this way achieves the Grandfathering in of previous training with out the grouling task of digging in the past for proof of training. However, going forward, training documentation will need to improve. I would consider my recommendation as a temporary field dressing that will need future attention.

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