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Author Topic:   Electronic Quality Manual
Maija
Lurker (<10 Posts)

Posts: 5
From:Riga, Latvia
Registered: Aug 1999

posted 15 September 1999 02:20 AM     Click Here to See the Profile for Maija   Click Here to Email Maija     Edit/Delete Message   Reply w/Quote
Morning!

I am creating quality system in service organization and I have a chance to create Electronic Quality Manual.

Does anyone have working Electronic Quality Manual? Could you describe it? Organization, access, etc?

Thanks,

Maija

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Rea
Forum Contributor

Posts: 12
From:
Registered: Nov 98

posted 15 September 1999 06:47 AM     Click Here to See the Profile for Rea     Edit/Delete Message   Reply w/Quote
I have worked with an electronic quality manual. This was developed in word. Each section is a differet file with read only access to everyone. The manual can have its own folder on your screen and then shortcuts to each section added to the folder. In some cases only the sections a person may be interested in would have a short cut on their computer.

Rea

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Maija
Lurker (<10 Posts)

Posts: 5
From:Riga, Latvia
Registered: Aug 1999

posted 15 September 1999 06:56 AM     Click Here to See the Profile for Maija   Click Here to Email Maija     Edit/Delete Message   Reply w/Quote
OK so far, I do not think, that everyone has to see all documents. And what about forms - could they be linked with databases? You pick a form, fill it in and data goes to database? I have to create a thing, that will be used at least time to time

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Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA
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posted 15 September 1999 07:02 AM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
If you're a MS Office company, you can write a database in Access. I personally prefer Filemaker Pro for smaller companies (if all you need is Access, Filemaker Pro is easier to program and is more powerful than Access). LotusNotes with Domino you can also do that with.

You can write your own database, have one specifically written for you - or there are a bunch of commercial software solutions.

I am a firm believer in databases - go for it!

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Maija
Lurker (<10 Posts)

Posts: 5
From:Riga, Latvia
Registered: Aug 1999

posted 15 September 1999 07:09 AM     Click Here to See the Profile for Maija   Click Here to Email Maija     Edit/Delete Message   Reply w/Quote
Seems to me it will be LN with Domino. Actually I am interested in what kind of problems could appear - with electronic QM, people, data bases, printed out documents and so on.
And data bases are one very good thing.
Thank you, Marc!

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Andy Bassett
Forum Contributor

Posts: 274
From:Donegal Ireland
Registered: Jun 1999

posted 16 September 1999 06:20 AM     Click Here to See the Profile for Andy Bassett   Click Here to Email Andy Bassett     Edit/Delete Message   Reply w/Quote
hello Maija

Whilst any form of computer based Quality Systems is definitely the way to go, when you ask what sort of problems can occur, i could write a novel on this. ie

How do you stop people filling in forms, and then storing them on their own personal corners of a computer system. (Show next to the document name the saving method and location).

How do you make sure when people create new forms that they have a similar style and layout, and conform to the standard. (Create a 'Base Form' which people adapt to suit their requirements, but the important header and title data stays always the same).

How do you ensure people are working with latest issue documents if they can print them out. (Arrange for Uncontrolled Copy' to appear automatically on each print-out).

etc etc

I could go on, do you have any specific questions.

------------------
Andy B

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pdboilermaker
Forum Contributor

Posts: 59
From:Russiaville, Indiana, USA
Registered: Apr 99

posted 16 September 1999 09:25 AM     Click Here to See the Profile for pdboilermaker   Click Here to Email pdboilermaker     Edit/Delete Message   Reply w/Quote
Our level 1 & 2's are kept on the lan. In 4.5 I state that the only way to consider a document as controlled is to have our company logo in color, if it is in black and white it is to be considered to be a reference only. The logo does not appear on any of these level 1 or 2 procedures, only on the paper that I copy them to
Dean Hill

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