The Elsmar Cove Business Standards Discussion Forums More Free Files Forum Discussion Thread Post Attachments Listing Elsmar Cove Discussion Forums Main Page
Welcome to what was The Original Cayman Cove Forums!
This thread is carried over and continued in the Current Elsmar Cove Forums

Search the Elsmar Cove!

Wooden Line
This is a "Frozen" Legacy Forum.
Most links on this page do NOT work.
Discussions since 2001 are HERE

Owl Line
The New Elsmar Cove Forums   The New Elsmar Cove Forums
  Document Changes

Post New Topic  Post A Reply
profile | register | preferences | faq | search

UBBFriend: Email This Page to Someone! next newest topic | next oldest topic
Author Topic:   Document Changes
Forum Contributor

Posts: 60
From:Royal Oak, Michigan USA
Registered: Nov 98

posted 15 September 1999 05:49 AM     Click Here to See the Profile for mibusha   Click Here to Email mibusha     Edit/Delete Message   Reply w/Quote
How does everyone handle document and procedure changes. If a form/document/procedure is modified, is it necessary to keep the old form/document/procedure attached to the new one with explanations of the changes? I want to archive the old docs and simply refer to the archive file (in a cabinet)for those who need to see how the docs have changed. Does this make sense?


IP: Logged

Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA

posted 15 September 1999 01:15 PM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
I don't know of any requirement to keep paper copies at all. Particularly with smaller companies I recommend that they keep the last version on paper and the most recent version on paper so that they meet the requirement for being able to tell the difference in versions - but mostly I recommend that as they're not always real computer savvy. I don't see an explainiartion of the changes as a big thing. Most of my clients just e-mail or memo that the procedure has been changed. Some have real elaborate change histories, while some only keep the last version.

Communication of changes is another matter. The form and extent is up to you. An e-mail saying the document has changed is generally sufficient, but some companies summarize the change. Some use WORD and the Track Changes feature.

I think you have a fair amount of latitude in your document system design.

IP: Logged

All times are Eastern Standard Time (USA)

next newest topic | next oldest topic

Administrative Options: Close Topic | Archive/Move | Delete Topic
Post New Topic  Post A Reply Hop to:

Contact Us | The Elsmar Cove Home Page

Your Input Into These Forums Is Appreciated! Thanks!

Main Site Search
Y'All Come Back Now, Ya Hear?
Powered by FreeBSD!Made With A Mac!Powered by Apache!