posted 22 February 2000 06:57 AM               

I have never yet seen a company that gets any benefit out of a Document Matrix (I know the theorey behind it, but thats the reality).

If i am using a EDP System, can i not simply say that the latest documentation can always be found on the server, and if necessary do a screen shot of the server as evidence for the auditor.?

The only documentation that may then need to be in a matrix is externally supplied documents. Delivery Notes etc

posted 22 February 2000 09:02 AM               

quote:

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Originally posted by Andy Bassett:

If i am using a EDP System, can i not simply say that the latest documentation can always be found on the server, and if necessary do a screen shot of the server as evidence for the auditor?

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posted 22 February 2000 04:16 PM               

There is no requirement for a document list (per your definition as well), either.

quote:

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ISO9001:1994

4.5.2 Document and data approval and issue

The documents and data shall be reviewed and approved for adequacy by authorized personnel prior to issue. A master list or equivalent document control procedure identifying the current revision status of documents shall be established and be readily available to preclude the use of invalid and/or obsolete documents.

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quote:

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ISO9001:2000 (from the 'released' Australian 'standard')

5.5.6 Control of documents

Documents required for the quality management system shall be controlled. A documented procedure shall be established:

a) to approve documents for adequacy prior to issue;
b) to review, update as necessary and re-approve documents;
c) to identify the current revision status of documents;
d) to ensure that relevant versions of applicable documents are available at points of use;
e) to ensure that documents remain legible, readily identifiable and retrievable;
f) to ensure that documents of external origin are identified and their distribution controlled;
g) to prevent the unintended use of obsolete documents, and to apply suitable identification to them if they are retained for any purpose. Documents defined as quality records shall be controlled (see 5.5.7).

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posted 23 February 2000 12:01 PM               

quote:

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Originally posted by Sam:

In our system we are still required to have the master list as required by QS9000.

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quote:

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QS9000 (Version 3)

4.5.2 ö Document and Data Approval and Issue

The documents and data shall be reviewed and approved for adequacy by authorized personnel prior to issue. A master list or equivalent document control procedure identifying the current revision status of documents shall be established and be readily available to preclude the use of invalid and/or obsolete documents.

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posted 03 March 2000 08:48 AM               

and

5.5.6(h) When customer furnished digital data is used for design, production and/or inspection, the Depot shall establish system controls in accordance with customer requirements. (from AS9100:1999. para. 4.5.3).

While we know that a "Master Document List" is NOT an ISO or AS requirement, the standard basically requires that documents be controlled and retrievable. We have chosen to use an on-line approach that just happens to appear as a list of documents that the users can click and open. People, by nature, like lists. The added plus with our on-line DCS system is that you can do a "keyword" search to help you sort things out.

Also, as we proceed down the document pyramid to the actual work documents, the level of control (open loop vs. closed loop) increases.

posted 23 March 2000 08:16 AM               

But what about drawings from the customer. The company in question (small electronics assembler) has a good system with a SINGLE file for each product and a golden rule that when a new document is inserted the old one is MARKED and stored in the obsolete section. If you want the latest issue document you look in these files.
There is no single matrix/master list that you can look into which instantly tells you what the latest status is.

Can i get away with this?.

Can i use the same technique for other documents such as Standards/Parts Specifications/Supplier catalogues etc.?

Living in hope