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Author Topic:   centralized document control
susanmh
Lurker (<10 Posts)

Posts: 6
From:Selma, CA 93662
Registered: Mar 2000

posted 28 March 2000 11:27 AM     Click Here to See the Profile for susanmh   Click Here to Email susanmh     Edit/Delete Message   Reply w/Quote
I have been tasked with finding a few companies who have established centralized document control departments. Management at my company would like to contact some other companies who have implemented such systems in order to make a judgement on whether to go centralized or de-centralized at our facilities. I would be grateful if anyone has any contact information.

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gmac
Forum Contributor

Posts: 17
From:Calgary, Alberta,Canada
Registered: Feb 2000

posted 29 March 2000 10:02 AM     Click Here to See the Profile for gmac   Click Here to Email gmac     Edit/Delete Message   Reply w/Quote
We are in the process of centralising our document control system, the intention is to control our documents more effectively and efficiently.

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BWoods
Forum Contributor

Posts: 44
From:Britton, SD, USA
Registered: Mar 2000

posted 04 April 2000 06:16 PM     Click Here to See the Profile for BWoods   Click Here to Email BWoods     Edit/Delete Message   Reply w/Quote
Sorry to be so late in responding, but just got to the point of reading this section.

I have worked for 2 global companies that were OEMs. Both used one location for document control and intranets to distribute. I firmly believe that is the best way to go.

In both companies - general procedures (Level 1 and Level 2) were almost 100% international - same procedure used at all sites. Then Level 3 and 4 were semi-unique to the processes, equipment, and even local languages spoken.

I'll name one of the companies: Acer. Most people don't know that Acer is one of the biggest computer manufacturers in the world - but they build a lot of computers for other companies and put their logos on them. They run all the plants in all the world from their main Doc. Control in Taiwan.

It works, if it is set up right.

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BWoods
Forum Contributor

Posts: 44
From:Britton, SD, USA
Registered: Mar 2000

posted 04 April 2000 06:17 PM     Click Here to See the Profile for BWoods   Click Here to Email BWoods     Edit/Delete Message   Reply w/Quote
Sorry to be so late in responding, but just got to the point of reading this section.

I have worked for 2 global companies that were OEMs. Both used one location for document control and intranets to distribute. I firmly believe that is the best way to go.

In both companies - general procedures (Level 1 and Level 2) were almost 100% international - same procedure used at all sites. Then Level 3 and 4 were semi-unique to the processes, equipment, and even local languages spoken.

I'll name one of the companies: Acer. Most people don't know that Acer is one of the biggest computer manufacturers in the world - but they build a lot of computers for other companies and put their logos on them. They run all the plants in all the world from their main Doc. Control in Taiwan.

It works, if it is set up right.

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JParrish
Lurker (<10 Posts)

Posts: 5
From:St. Marys, PA
Registered: Oct 1999

posted 05 April 2000 01:49 PM     Click Here to See the Profile for JParrish   Click Here to Email JParrish     Edit/Delete Message   Reply w/Quote
I'm not sure what you mean by contacts, but at our company we have centralized documentation. I can't imagine a system without. Everything comes through our Document Control Department. One very large benefit... uniformity! All our documents have the same formatting, are reviewed for duplications and unnecessary documents, and everyone knows where to come for information. We maintain an access database that allows us to make these documents available plantwide with great ease. Once established, the benefits are well worth the effort. Good luck!!

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susanmh
Lurker (<10 Posts)

Posts: 6
From:Selma, CA 93662
Registered: Mar 2000

posted 05 April 2000 02:07 PM     Click Here to See the Profile for susanmh   Click Here to Email susanmh     Edit/Delete Message   Reply w/Quote
I just wanted to thank all of you who replied. You were of tremendous help to me. Thanks again!

Susan

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