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  Retention of Quality Records

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Author Topic:   Retention of Quality Records
JParrish
Lurker (<10 Posts)

Posts: 5
From:St. Marys, PA
Registered: Oct 1999

posted 05 April 2000 01:38 PM     Click Here to See the Profile for JParrish   Click Here to Email JParrish     Edit/Delete Message   Reply w/Quote
In our most recent surveillance audit, we received a minor for "Level I and II documents do not adequately address requirements" One requirement that was not addressed was for "access and disposal of quality records" However, our instructions do state that we properly maintain, make accessible and discard of documents at perscribed intervals. How detailed does one have to get. The auditor stated that it must say how we dispose (shred, rip up, burn) and that we must say who can access these records. Is this really necessary? I am very reluctant at giving in to this. Any comments or suggestions would be greatly appreciated.

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Laura M
Forum Contributor

Posts: 299
From:Rochester, NY US
Registered: Aug 1999

posted 05 April 2000 03:10 PM     Click Here to See the Profile for Laura M   Click Here to Email Laura M     Edit/Delete Message   Reply w/Quote
I had the exact same NC once - retentions were specified, but not how to dispose. We specified that confidential records needed to be shredded and that others would follow office paper disposal procedures...or something like that. Didn't get into who was supposed to do it tho, beyond "the organization responsible for creating/storing.." which is how it worked.

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Marc Smith
Cheech Wizard

Posts: 4119
From:West Chester, OH, USA
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posted 08 April 2000 09:53 PM     Click Here to See the Profile for Marc Smith   Click Here to Email Marc Smith     Edit/Delete Message   Reply w/Quote
QS-9000 is more strict in this requirement.

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Dawn
Forum Contributor

Posts: 245
From:St. Marys, PA
Registered: Sep 98

posted 08 April 2000 11:15 PM     Click Here to See the Profile for Dawn   Click Here to Email Dawn     Edit/Delete Message   Reply w/Quote
My quality records table has a field for disposal on the very end which states they are burned (everything). Auditor was happy with this. It was simple to do and worked.

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