posted 29 November 2000 07:05 AM            

Our question is about the need of a signature on procedures and work instructions. Even if most of the personnel have access to the quality documents on our Intranet some persons don't and our solution to this problem is to give them a folder consisting the quality documents needed. Is it enough to have a signed copy of each document in a master copy folder or does every copy distributed in the organisation have to be signed to ensure that the document is valid. It is a problem for us to get an electronic signature and therefor we wonder if it is OK to do it this way?

We look forward to your reply!

PS. Please excuse our swenglish.

Kind Regards

Mikaela & Eleonor

posted 29 November 2000 07:56 AM               

To solve it we keep a "Master signed copy set" of each procedure & work instruction in the main office and have identified in our 4.5 Doc control procedure 4 additional "series numbered" "Bookset" locations.

Ex. Book# Location Custodian
001 Main office (ISO Mgr.)
002 Inspection office (Insp Mgr.)
003 Weld Office (Weld Mgr.)

The Area office COPIES are just that "copies" (signatures included) -

It was "Suggested" by our auditors to use colored paper. (Available only to the ISO manager)and a Red controlled stamp, to gard against invalid changes, or multiple distribution of obsolete outdated documents.

I don't agree with the use of colored paper or the stamp - but it is currently being done until we can install additional computer stations, post all signed documents on our intranet and update our system to handle them.

Regards
Jim

posted 05 February 2001 06:49 PM               

Just to add to Jim's points,

I would also have a continuous improvement/preventive action project in place that will document to customers and/or auditors that you are aware of and acting upon the situation.