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Author Topic:   Multiple active revsions
markbannister
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posted 13 February 2001 12:02 PM           Edit/Delete Message   Reply w/Quote
We are in a situation where we have two revisions of the same assembly ongoing. Our current systems tracks documents by our own internal numbering system so having multiple revisions is not a problem, the issue is human error and clarity.
Currently when we add a new rev in the software all other versions automatically show as obsolete. All obsolete docs are supposed to then move to a segregated file cabinet. The problem of course is that these documents are obsolete as far as the new assy is concerned, but not for the old (which are still ongoing).
Can someone suggest a effective way to deal with type situation?

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Al Dyer
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Posts: 622
From:Lapeer, MI USA
Registered: Oct 2000

posted 13 February 2001 03:05 PM     Click Here to See the Profile for Al Dyer   Click Here to Email Al Dyer     Edit/Delete Message   Reply w/Quote
If I read it correctly, you are taking a document from a current process, restructuring it and using it to control a new process. Will your document system alow you to not save it as a revision but as a new document number?

This would mean you have 2 current documents, 1 for each porocess.

ASD...

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markbannister
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posted 20 February 2001 02:11 PM           Edit/Delete Message   Reply w/Quote
Yes I can have unique ID numbers for the documents. The problem is one of confusion. I am making two different revisions of the same part.
Rev A goes on old parts being refurbished
Rev B goes on new assemblies

Rev A is "active" for refurbish work but "inactive" for new assemblies. Work instructions also have changed and have the same duel nature.
What's the best way to avoid confusion?

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Al Dyer
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From:Lapeer, MI USA
Registered: Oct 2000

posted 20 February 2001 04:02 PM     Click Here to See the Profile for Al Dyer   Click Here to Email Al Dyer     Edit/Delete Message   Reply w/Quote
Mark,

Document contol can be very confusing and without seeing your system in action, I can only suggest that it is more important to:

-Ensure that there is a "current" document/revision for each process.

-That the documents are available at the point of use.

- Personnel are trained in the use of the document.

Good luck.

ASD...

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Dan Larsen
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Posts: 137
From:Sussex, WI
Registered: Feb 2001

posted 20 February 2001 06:17 PM     Click Here to See the Profile for Dan Larsen   Click Here to Email Dan Larsen     Edit/Delete Message   Reply w/Quote
Maybe it won't work for you, but I had a client fighting a similar situation. They ended up using a color code system throughout their system. It seemed to work. ("Red" went one way, "green" the other...and instructions were coded to match).

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DaveDavis
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posted 01 March 2001 04:14 PM           Edit/Delete Message   Reply w/Quote
I have a similar situation.. what we do is when we approve the newly revised procedure / part / process, we also disposition the old parts / procedure / etc. as "Purge". We then give these newly purged parts new part numbers (same part number but with a suffix of "f" meaning field use only).

Just my 2 cents...

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