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  Document Approvals- Designated Alternates

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Author Topic:   Document Approvals- Designated Alternates
Matt Murdock
posted 28 February 2001 08:35 PM           Edit/Delete Message   Reply w/Quote
Our procedures designate (by position) who is authorized to approve changes to that procedure. Can anyone recommend how to handle approvals of changes in his/her absence.

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Al Dyer
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Posts: 622
From:Lapeer, MI USA
Registered: Oct 2000

posted 28 February 2001 09:17 PM     Click Here to See the Profile for Al Dyer   Click Here to Email Al Dyer     Edit/Delete Message   Reply w/Quote
Possibly add a statement to your document control procedure to note that there is an alternate that can approve documents temporarily until the responsible approver is available.

Maybe make it part of your contingency plan?

Your call as long as the document trail is there.


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David Mullins
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Posts: 248
From:Adelaide, South Australia, Australia
Registered: Nov 1999

posted 01 March 2001 12:07 AM     Click Here to See the Profile for David Mullins   Click Here to Email David Mullins     Edit/Delete Message   Reply w/Quote
In the level of authority procedure that I usually incorporate in a QMS, I usually provide a particular level of management as having authority to approve particular types of docs. I.E. more than on person.

If your CEO was the only nominated person to approve the quality policy, and s/he was in Germany for 4 months and you needed a revised policed signed off, then the acting CEO can sign it, provided you have proof that the CEO has delegated his/her authority to that person during the period of absence.

The trump card I like to use is a reciprocal clause in job descriptions (if you have them), which states in the CEOs JD that Bob Smith shall assume the authorities of the CEO during any periods of absence. Bob Smith's JD states that he will assume the authorities of the CEO during periods of absence of the CEO. And Identifies who Bob's authorities replacement is during periods of Bob's absence. And so on.
I find it's a really useful cover-all.


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Matt Murdock
posted 01 March 2001 08:21 PM           Edit/Delete Message   Reply w/Quote
To Dave and Al, thanks for your input.

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