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Author Topic:   deleted procedures
Forum Contributor

Posts: 108
From:Illinois, USA
Registered: Jun 2000

posted 19 April 2001 10:03 AM     Click Here to See the Profile for CarolX   Click Here to Email CarolX     Edit/Delete Message   Reply w/Quote
Hello All,

I need some advice. I need to know if my thinking is on the right track here.

I have a quality procedure that is no longer needed. The procedure covered bar code verification. Our old bar code printer required manual input of the information by the guy in shipping, so inspection would verify that all information was correct. Our new printer is tied right into our main system, and requires no manual input in shipping. The procedure for using bar codes has been revised, but I need to delete the quality procedure.

What I plan to do is pull the procedure, mark it "DELETE" with a notation for the reason, and archive the procedure. On my table of contents I will mark it as "DELETED". On the revision history page I will note it was deleted and why.

How does this sound?


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Forum Contributor

Posts: 228
From:New Britain, CT
Registered: Nov 2000

posted 19 April 2001 11:25 AM     Click Here to See the Profile for energy   Click Here to Email energy     Edit/Delete Message   Reply w/Quote
I would do as you are saying, with the reason for deletion being "superceded by your revised procedure so and so.

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Posts: 28
From:NC, USA
Registered: Jan 2001

posted 19 April 2001 11:30 AM     Click Here to See the Profile for SteelMaiden     Edit/Delete Message   Reply w/Quote

That sounds like it would work fine, just make sure that it is documented well along with how long you are going to hang on to those deleted procedures.

That is pretty much what we've done in the past. We maybe took it a step further, tho. We never saved a deleted procedure longer than we saved the records that came about because of it, and sometimes not that long if the reason for deletion was very clear and could be documented well in the revision history. If saved, we did the "for informational purposes" thing along with a date for minimum retention.

We also did not refer to deleted docs in the table of contents, but then again our tables of contents don't give a rev. date to alleviate the additional time and trouble of re-issuing a new table of contents for each revision.

Part of the reason we don't refer to the rev. # on tables of contents is that our QMS has been intranet based and each document is linked directly to the "Master List" and the rev. history of that particular document through the Rev.#.

There has never been a nonconformance issued to our document control system. The only thing is that you need to make it very clear in your policies and procedures what it is you are going to do. If it works and you can explain it, it is your decision how to handle it.

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Al Dyer
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Posts: 622
From:Lapeer, MI USA
Registered: Oct 2000

posted 19 April 2001 02:28 PM     Click Here to See the Profile for Al Dyer   Click Here to Email Al Dyer     Edit/Delete Message   Reply w/Quote

Just a guess, but it sounds like you don't have this situation covered in your document control procedure. If not, I would suggest it be covered in a procedure or work instruction. I don't know your document structure so I don't want to go to far with my response.

I don't know about ISO-9k:2000, but a document control procedure is required for ISO-9k:1994, QS, and TS.



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Posts: 108
From:Illinois, USA
Registered: Jun 2000

posted 19 April 2001 03:34 PM     Click Here to See the Profile for CarolX   Click Here to Email CarolX     Edit/Delete Message   Reply w/Quote

Good point. I guess this is the first time I have had a situation to delete a procedure. I reviewed my doc control procedure and I do not address how we will do this. I guess this is the time to formulate my ideas, test them and then put it to paper.


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