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This thread is carried over and continued in the Current Elsmar Cove Forums 
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This thread is carried over and continued in the Current Elsmar Cove Forums
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 The New Elsmar Cove Forums
 Documentation
 Document Database
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AnnaMarie Lurker (<10 Posts) Posts: 8 |
posted 21 May 2001 06:06 AM
   
What do I have to include on a document database for document control please? Do I need direct links to each and every document, etc? Thank you for any reply. IP: Logged |
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Al Dyer Forum Wizard Posts: 622 |
posted 21 May 2001 05:48 PM
If you are using microsoft Access and can tell which version you are using I can send you an example. If you can expand further about the details of your current document conrol systems I can give you a better answer. ASD... IP: Logged |
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Sam Forum Contributor Posts: 244 |
posted 22 May 2001 09:46 AM
Minimum Requirements: 1-Approval; 2-Revision status; 3-location; 4-Evidence that invalid/obsolete documents have been removed; 5-Identification of obsolete documents retained for knowledge preservstion, if required. Optional: 1-You may want to include customer data in the same database; 2-You may also want to include the document and data change history in your database. And don't forget "and be readily available to preclude the use of . . . . IP: Logged |
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Al Dyer Forum Wizard Posts: 622 |
posted 22 May 2001 07:28 PM
AnnaMarie, Don't hold me to the new ISO9k2k but for QS and TS there are no requirements for a database or master document list. Saying that, I have always believed in keeping a document database that can generate a master report of current document revisions. My personal preference is an MS Access database designed for the specific needs of the individual company. (That is why I asked for more details on your current system) By using Access I can generate reports that include: Document Number The list goes on...... The general requirements are set forth in the text of the manuals, be creative and make it seamless for your organization. ASD... [This message has been edited by Al Dyer (edited 22 May 2001).] IP: Logged |
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AnnaMarie Lurker (<10 Posts) Posts: 8 |
posted 23 May 2001 04:21 AM
Thanks Al and Sam for your replies. My current document control is really at it's early stages and it does not have to conform to ISO etc. What I have simply done, is to set up folders on our server and for the projects we are undertaking in the office, all correspondance, drawings, emails etc. go into these relevant folders and are available for viewing purposes to the general staff. I will scan in any hard copies and when the project is complete, I will then convert all files into PDF (if there's a real need). Access 2000 is the version I use if you have any samples to forward. Thanks again. Sorry for the delay in replying. [This message has been edited by AnnaMarie (edited 23 May 2001).] IP: Logged |
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Trakman Lurker (<10 Posts) Posts: 9 |
posted 22 June 2001 03:55 PM
Hi AnnaMarie, Good discussion; (I am being inventive but gosh this one has me stumped! Trakman. IP: Logged |
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