Product inspection specification sheet form - Examples needed

[Bridget]

Hello all:
I have just been informed that I need to have inspection specification sheets on every product we purchase! These are also to be signed by the suppliers and when the products are received they are inspected against these specs. We have a similar document that we currently use but upper management does not like it. His opinion is that if something happens to me or my right hand person no one in the company will know what to do-which I understand. I need examples of forms that are being used and any feedback for the project is appreciated. This project will be big, we have lots of products and suppliers. Secondly I am to add photos of the products to this sheet and wherever possible have the photos at a 1:1 ratio for actual size. Oh and I forgot, I have a December 31, 2004 deadline-ouch!
Thanks,
Bridget
:

 

[The Taz!]

Bridget,

Are you TS or ISO? I have found that a page of the control plan works well for that task. Pictures can be added as visual aids as long as they are controlled with the document. You can also make up a receiving inspection sheet with the pictures imbedded in the document depending on your level of computerese.

I am somewhat amazed that you actually have a forward thinking top manager. Refreshing. . .

 

[ralphsulser]

Bridget,Here is an example of a type we use, was bebeficial in training new employees. See attachment. Hope this helps

 

[Wes Bucey]

Bridget,

Are you TS or ISO? I have found that a page of the control plan works well for that task. Pictures can be added as visual aids as long as they are controlled with the document. You can also make up a receiving inspection sheet with the pictures imbedded in the document depending on your level of computerese.

I am somewhat amazed that you actually have a forward thinking top manager. Refreshing. . .

I think it's a great idea! I started using something like this 20 years ago. I like the added touch of the photos, relatively simple in the present world of digital photography. In lieu of 100% sized photos, you can do what they do on C.S.I. - lay a high contrast ruler next to the object to indicate size.

inspection specification sheets on every product we purchase! These are also to be signed by the suppliers and when the products are received they are inspected against these specs.

Think of how efficient this will be! Here's an added touch we used with great effect with our customers (our initiative, not theirs) that you might consider:

1. We sent signed (by the inspector) copies of the inspection sheet together with the tagged sample. Each sheet had room for the customer to add his readings and instruments on the same sheet so there was instant comparison if a discrepancy arose beyond instrument or operator variance.
2. Our inspection sheets detailed which instrument (by type and serial number) was used to make which dimension check.
3. We also included an engineering drawing of the product with identifying numbers added to each dimension inspected to eliminate confusion (such as when several features had the same dimension.) The numbers on the drawing corresponded with the inspection sheet which listed (and grouped) features in the most efficient layout, beginning with visual, and progressing to more involved instruments.
4. Our First Article and PPAP inspection sheets had provision for multiple inspections at our shop to reduce possibility of operator or instrument error.

It's this kind of service touch (especially when publicized to the customer) which allowed us to charge higher prices to our customers and to become THE BENCHMARK in our niche market.

 

[Bridget]

Further information


Taz - we are ISO13485 with MDD 93/47, CMDCAS and of course--FDA regulated

Ralph- that is a great example of a spec, I will keep it for an example. Although I am curious-many examples I see on the cove are in excel, is there a specific reason for this? I am able to make all of my forms in WORD.

Wes-I have been creating 1:1 photos but when I insert them into the form in WORD they loose this ratio. I have a great camera(I am an old photo major who has totally switched to digital with a new nikon).

I have a feeling this project is going to snowball into something larger...
Thanks to all and I look forward to hearing from others.
Bridget

 

[Wes Bucey]

Bridget,Here is an example of a type we use, was bebeficial in training new employees. See attachment. Hope this helps

Excellent stuff, Ralph! I imagine experienced employees who had been away from the task for awhile appreciated the gentle reminders of setups and order of inspection.

We often found that spending time at the start of a project in listing all the inspection tools, setup jigs, and the most efficient order of doing the inspection paid off in shortened and more error-free operations.

An extremely big help is to provide inspection sheets similar to yours with most of the boiler plate in place, including the target dimensions, requiring the inspector to add only the serial numbers of instruments used, the actual dimensions found, and his name. Computerization and instruments which input directly into a computer are great helps in this regard, eliminating errors from dyslexia (transposing numbers) and sloppy handwriting.

The next step, of course, will be using 2-D bar codes to individually identify EVERY piece part, so the inspection can be replicated at will on the same piece part, whether in-house or at a customer.

 

[Sam]

Hello all:
I have just been informed that I need to have inspection specification sheets on every product we purchase! These are also to be signed by the suppliers and when the products are received they are inspected against these specs. We have a similar document that we currently use but upper management does not like it. His opinion is that if something happens to me or my right hand person no one in the company will know what to do-which I understand. I need examples of forms that are being used and any feedback for the project is appreciated. This project will be big, we have lots of products and suppliers. Secondly I am to add photos of the products to this sheet and wherever possible have the photos at a 1:1 ratio for actual size. Oh and I forgot, I have a December 31, 2004 deadline-ouch!
Thanks,
Bridget
:

We have supplier specification sheets from each of our suppliers. All of our parts are small enough that we can keep a sample. We glue these parts to a board and use for visual inspection.
We take samples from the raw materials which is approved by the supplier and sometimes the customer.
For dimensionals we keep the basic inspection record. I have attached a sample.
We do not use photos for receiving inspection, but we do use them for in-process.

 

[wallyqc]

We have supplier specification sheets from each of our suppliers. All of our parts are small enough that we can keep a sample. We glue these parts to a board and use for visual inspection.
We take samples from the raw materials which is approved by the supplier and sometimes the customer.
For dimensionals we keep the basic inspection record. I have attached a sample.
We do not use photos for receiving inspection, but we do use them for in-process.

Could you provide the password to unprotect this sheet?

Moderator note: Contact him thru the Cove PM or email system

 

[Mustang]

Re: Further information

Although I am curious-many examples I see on the cove are in excel, is there a specific reason for this? I am able to make all of my forms in WORD.
Bridget

In my experience, the general population sees a table-type document is needed, so they automatically use Excel. Not many people are that versed in tables and forms in Word, and therefore don't use it for that purpose. I don't think it really matters, as long as your company can use what you have.

Also, if any calculations are necessary, Excel is much easier to do them in.

 

[Sam]

Wallyqc,
I have forgotten the password so I uploaded a similar file.