We have a master list of forms (contains: Form Identification, Rev Level, Description of Current Rev Level) and an additional matrix of records (contains: Form Identification, Department of Use, Retention, Storage, Retrieval, Protections, Disposition).
Does anybody combine the two into one document? Seems easier to control.
Also, when revising a form, is it good practice to actually document what changed (besides revision level... things such as "revised header; changed color coding, new layout") ? We keep copies of all old form revisions in an "obsolete" electronic file. I'm looking to downsize some of our paperwork.
Does anybody combine the two into one document? Seems easier to control.
Also, when revising a form, is it good practice to actually document what changed (besides revision level... things such as "revised header; changed color coding, new layout") ? We keep copies of all old form revisions in an "obsolete" electronic file. I'm looking to downsize some of our paperwork.
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