"Defects" Visual Aid: To Control or To Not Control?

Michael_M said:

I hate creating documents personally, but if the visual aid is referenced in any procedure or work instructions than it needs to be controlled.

Click to expand...

RCBeyette said:

In my previous position, this was the stance we took when it came to job aids and one-point lessons...we did not control them. That being said, we kept track of when we used them, so that we could identify when we re-used them on a recurring problem/root cause combintation. At that point, the approaches include incorporating the information on the job aid or one-point lesson into the existing document for formal training to follow. This is, of course, working under the presumption the content of your job aids currently does not exist within your controlled documentation.

In some cases, I think we even linked the job aid into the controlled document as a supporting document but the job aid, itself, was not controlled...but you walk a fine line here should processes/information change.

Click to expand...

Crusader said:

These will not be referenced in any other document...yet. There is a possibility that I might create a work instruction for the process of itemizing/sorting scrap, which is being returned to the foundry. (We do not have one yet and it has never been an issue in the past.)



These visual pictorial aids would only be located in 1 spot in the shop. They are going to be available to the workers just so that the pics can help the worker put down the right / closest reason on the transfer sheet.
They would not be any part of "training document" ever.



EDIT: I added another attachment in the 1st post - the scrap transfer sheet.
Machine shop fills in the left side; the foundry fills in the right, then it comes back to me. This way, I can see what we thought the scrap reason was and the actual reason as noted by the foundry.

Click to expand...

Crusader said:

I have started creating visual aids for our shop that show a defect and have the description of the defect. These visual aids are for helping my shop declare the reason for the scrap...the part has already been deemed scrap and has been sitting in a scrap bin. At the end of a week, the workers go thru the bins and note on a scrap transfer sheet...the quantities, part #s, and the reason for returnig the parts to the foundry.

We decided to create pictorial visual aids - for a reference/on-the-job training of defects. There could be more picture examples of a scrap definition but these visual aids only show 1 possibility which best depicts the "scrap definition".

NOW, would you slap a control number on these visual aids or not? I'd rather not, but it sure wouldn't hurt.

EDIT: posted the scrap transfer sheet too...
Machine shop fills in the left side; the foundry fills in the right, then it comes back to me. This way, I can see what we thought the scrap reason was and the actual reason as noted by the foundry.

Click to expand...

Jim Wynne said:

I don't see any particular reason to control what you've attached, or anything else like it. This is mainly because the pictures aren't being used for illustratin acceptance criteria. A photo of what a given defect looks like, used solely for identification purposes, doesn't need to be controlled. I don't think in this case it makes any difference whether the photos are referenced in a controlled document.

Click to expand...