Document Control (Need an Approval Form) - ISO 9001 clause 4.2.3

I have searched for the past hour for a document approval form (used to distribute potential changes to documents for approval). I have yet to find any examples of such a form.

I would like something very simple (we're a small shop). Does anyone have any examples? Or can you please point me to a thread where I can find a form example.

Thanks

Are you looking for a piece of paper you can pass around or something like that? It would probably be easier to distribute a document via e-mail and let folks e-mail back their approval (or disapproval).

Although I would love to do that...unfortunately some of the people who need to approve the documents do not have access to computers or have email.

I do need a form that will be passed around with the document. The one I have is too long and more of a hassle than anyone wants to deal with (therefore they just don't fill one out when they need a change).

somthinboutmary said:

The one I have is too long and more of a hassle than anyone wants to deal with (therefore they just don't fill one out when they need a change).

Click to expand...

Hmmm - Are you wanting an Approval form or a Change Request form?

somthinboutmary said:

Although I would love to do that...unfortunately some of the people who need to approve the documents do not have access to computers or have email.

I do need a form that will be passed around with the document. The one I have is too long and more of a hassle than anyone wants to deal with (therefore they just don't fill one out when they need a change).

Click to expand...

Here is one attached that I developed for our use to track changes and approvals, plus related documents that need changed also.
Hope this helps

I guess I'm looking for an all-in-one form. Is that asking too much?

I want it very simple, but I also want to meet the requirements of ISO 9001 (AS9100). There are only one or two people that ever request document changes. I am the only one that modifies documents. There are only one or two other people that approve document changes.

Being such a small company, it would be so much easier for them to just tell me what they want changed, I make the changes, and they sign off on a distribution list. Is that good enough to meet the requirements? Or do we have to document what changes they want to make?

I apologize if I'm not making any sense, too much coffee causes me to ramble

Form & Flow

somthinboutmary said:

I have searched for the past hour for a document approval form (used to distribute potential changes to documents for approval). I have yet to find any examples of such a form.

I would like something very simple (we're a small shop). Does anyone have any examples? Or can you please point me to a thread where I can find a form example.

Thanks

Click to expand...

somthinboutmary,

If it helps, attached is a form and a flow to do as you wish!

Doug

Welcome to the Cove!

somthinboutmary said:

I guess I'm looking for an all-in-one form. Is that asking too much?

Click to expand...

No.

somthinboutmary said:

Being such a small company, it would be so much easier for them to just tell me what they want changed, I make the changes, and they sign off on a distribution list. Is that good enough to meet the requirements? Or do we have to document what changes they want to make?

Click to expand...

It's always a good idea to record everything relevant to the change process, especially the name of the person requesting the change, and his/her rationale. It just makes good sense. The form that Ralph posted should be a good starting point; you can adapt it to your particular needs.

Here's what should be included, imo:

• Document # or other unique identifier
• Name of person requesting change
• Current revision
• New revision (if approved)
• Date of request
• Reason(s) for request
• Description of request
• Action(s) taken
• Approvals

It shouldn't be very difficult to kludge together a form that will do just what you want it to do.

somthinboutmary said:

I apologize if I'm not making any sense, too much coffee causes me to ramble

Click to expand...

No apologies necessary. I won't say what too much coffee causes me to do, but if you'll excuse me... .

Douglas E. Purdy said:

somthinboutmary,

If it helps, attached is a form and a flow to do as you wish!

Doug

Click to expand...

Nice form, Doug--thanks!

somthinboutmary said:

Being such a small company, it would be so much easier for them to just tell me what they want changed, I make the changes, and they sign off on a distribution list. Is that good enough to meet the requirements?

Click to expand...

Yes - But you need to keep a history of changes. You can do that by keeping copies of the 'old' document. One of my small clents takes a copy of the document and marks it up in Red Pen. Then makes the actual changes to the computer file and distributes. That 'Red Penned' document is kept as a 'revision history' document.

There are a lot of simple ways to do this in a small company.