J
Joe Cruse
Re: Auditor States 'shall have procedure for disposition of records"
We went through a bit of this a while back also. The concern was that we might have records on file that were past the retention time of the "quality record". It was also noted that the owner might want to keep the record when its retention time as a "quality record" was up. An auditor suggested moving them to a new file, if they were not going to dispose of them. They would then be an "archive record" and no longer subject to the qms or the standard.
Not a bad idea, but the auditor wanted us to go through and physically move records out to new file cabinets marked out for "archive" files.
Instead, I email all document owners (small company) on a quarterly basis and remind them to look at their file records for documents that are now past the stated retention times. If the owner no longer needs them, dispose of in the most convenient fashion available (usually means toss 'em in one of the furnaces). If the owner wishes to keep them, then they are no longer considered as part of the qms.
The auditor has been through this one twice now, and had no issues with it.
We went through a bit of this a while back also. The concern was that we might have records on file that were past the retention time of the "quality record". It was also noted that the owner might want to keep the record when its retention time as a "quality record" was up. An auditor suggested moving them to a new file, if they were not going to dispose of them. They would then be an "archive record" and no longer subject to the qms or the standard.
Not a bad idea, but the auditor wanted us to go through and physically move records out to new file cabinets marked out for "archive" files.
Instead, I email all document owners (small company) on a quarterly basis and remind them to look at their file records for documents that are now past the stated retention times. If the owner no longer needs them, dispose of in the most convenient fashion available (usually means toss 'em in one of the furnaces). If the owner wishes to keep them, then they are no longer considered as part of the qms.
The auditor has been through this one twice now, and had no issues with it.